Common Grant Application

A new Colorado Common Grant Application is available as of April 1, 2008. Rose Community Foundation will accept both the old and new versions through December 31, 2008; as of January 1, 2009, only the new version will be accepted. Please note that both applications are accepted with additional requirements. Please see below.

New Common Grant Application

Click here to view the Colorado Common Grant Application in Microsoft Word format. Additional resources are available on the Colorado Common Grant Application website.

Additional Requirements:

Include a budget narrative describing significant line items in your budget. Financial information for multi-year grants needs to include a budget and budget narrative for each year requested. If you have any questions about what to include in this narrative, click here to see an example in PDF format. If you do not have a PDF reader, click here to download a free copy of the Adobe Acrobat Reader plugin.
Clearly state the problem/issue/need to be addressed.
Provide a list of pending and promised foundation support.
If you are submitting a hard copy, please provide one complete original and one complete copy of the proposal, including all attachments.

Old Common Grant Application

Additional Requirements:

If you are submitting a hard copy, please provide one complete original and one complete copy of the proposal, including all attachments.
Please also include a budget narrative describing significant line items in your budget. If you have any questions about what to include in this narrative, click here to see an example in PDF format. If you do not have a PDF reader, click here to download a free copy of the Adobe Acrobat Reader plugin.
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A. Cover Letter – one page tailored to address the interests and specific priorities of the funding source and amount requested.

B. Summary of Applicant Organization: Both the board chair and executive director or main contact should sign and date the Summary of Applicant Organization. It should include:

1. Contact Information

a. Organization name and address
b. Name of executive director or main contact person with job title
c. Phone, fax, email and Web addresses

2. Purpose of Grant – (choose one):

a. General operating (support for the organization as a whole)
b. Special program/project (specific activity of the organization consistent with its mission)
c. Capital expenditure (funds spent for additions or improvements to plant or equipment)
d. Start-up costs
e. Endowment
(Please note: generally, Rose Community Foundation does not make grants to endowments.)
f. Technical assistance
g. Other

3. Brief Description of Request
As part of the description, also list fiscal year end and amount of request

C. Narrative – include the following information in any order (preferred length not to exceed three pages):

1. Agency Information

a. Mission statement, brief statement of organization's goals and/or objectives
b. Brief summary of organization's history
c. Description of current programs, activities and accomplishments

2. Purpose of Grant - this section should include the following:

a. Brief statement of the issue to be addressed; description of constituency served (include number served); target population; how they will benefit
b. Description of goals and objectives for the purpose of the grant
c. Description of activities planned to accomplish these goals; whether this is a new or ongoing activity on the part of the sponsoring organization
d. Timetable for implementation (if funds are for a specific program or capital project)
e. Other organizations, if any, participating in the activity
f. Long-term sources/strategies for funding at end of grant period

3. Evaluation – please discuss:

a. Expected results during the funding period
b. How you would define and measure success
c. How the project's results will be used and/or disseminated

D. Attachments – please attach the following:

1. Board of Directors

a. Occupations and/or community affiliations
b. Antidiscrimination statement adopted by board

2. List of names and qualifications of key staff

3. Most recent fiscal-year-end financial statements (audited if available)

4. Current agency budget

5. Annual report (if available)

6. Program/project budget (if applicable) – this should include:

a. Program name (not applicable for general operating expenses)

i. Itemize budget line items and costs
ii. Total cost of program

b. Funds available for program – gifts and grants pledged or paid

i. Trustees
ii. Corporations
iii. Foundations
iv. Individuals
v. Government
vi. Other (earned income, special events membership, subscriptions, etc.)
vii. Total funds available

c. Balance required (total cost minus total funds available)

7. A copy of the most recent IRS determination letter, issued within the last five years, indicating 501(c) (3) or 509(a) tax-exempt status

8. List of major contributors (and amounts) to organization/program (if applicable)

9. List of volunteer involvement and in-kind contributions